Privacy Policy
SaltBlock Hospitality
Tampa Bay, Florida
Effective Date: January 20, 2025
Last Updated: October 20, 2025
Your Privacy Matters
At SaltBlock Hospitality, we are committed to protecting your privacy and handling your personal information with care and transparency. This Privacy Policy explains what information we collect, why we collect it, how we use it, and your rights regarding your data.
We do not sell your personal information.
Quick Summary
What we collect: Contact information, event details, dietary preferences, and payment information
Why we collect it: To plan and execute exceptional events tailored to your needs
Who we share with: Only trusted vendors and venues necessary for your event
Your rights: You can access, correct, or delete your information at any time
Contact us: privacy@saltblockhospitality.com or 877 793 7526
Table of Contents
Information We Collect
How We Use Your Information
Cookies and Tracking Technologies
How We Share Your Information
Data Security
Data Retention
Your Privacy Rights
Children’s Privacy
Changes to This Policy
Contact Us
Information We Collect
Information You Provide Directly
When you contact us or work with us to plan an event, we collect:
Contact Information: Your name, email address, phone number, and mailing address
Event Details: Event date, location, type of event, number of guests, budget range
Dietary Information: Dietary restrictions, allergies, and food preferences for you and your guests
Payment Information: Billing address and payment details (processed securely through our payment processor; we do not store credit card numbers)
Special Requests: Any specific preferences, vendor requests, or accommodations you need
Information Collected Automatically
When you visit our website, we automatically collect:
Device Information: IP address, browser type, operating system, device identifiers
Usage Information: Pages visited, time spent on pages, links clicked, referring website
Location Information: General geographic location based on IP address
Information from Third Parties
We may receive information about you from:
Venues and Vendors: When coordinating your event with partner venues, caterers, and service providers
Social Media: If you interact with us on Instagram, Facebook, or LinkedIn
Event Guests: If someone refers you to our services or provides your information for event planning
How We Use Your Information
We use your personal information for the following purposes:
Event Planning and Execution
Plan, coordinate, and execute your catered events
Communicate with you about event details, timelines, and changes
Coordinate with venues, caterers, and other vendors to fulfill your event needs
Accommodate dietary restrictions and special requests
Business Operations
Process payments and manage invoicing
Respond to your inquiries and provide customer support
Send you important updates about your event or our services
Maintain records for accounting and legal compliance purposes
Marketing (With Your Consent)
Send you newsletters, promotional offers, and event planning tips via email
Share updates about our services, seasonal menus, and special offerings
Display relevant advertisements to you on social media platforms
You can opt out of marketing communications at any time by clicking “unsubscribe” in any email or contacting us directly.
Website Improvement and Analytics
Analyze how visitors use our website to improve functionality and user experience
Understand which content and services are most valuable to our clients
Monitor website performance and fix technical issues
Cookies and Tracking Technologies
What Are Cookies?
Cookies are small text files placed on your device when you visit our website. They help us recognize your device and remember your preferences.
Cookies We Use
We use the following types of cookies:
Essential Cookies
Purpose: Required for the website to function properly
Examples: Session management, security features
Can be disabled: No (website will not work properly without them)
Analytics Cookies
Purpose: Help us understand how visitors use our website
Provider: Google Analytics
Duration: Up to 2 years
Can be disabled: Yes (see “Your Cookie Choices” below)
We use Google Analytics to collect information about how visitors interact with our website. Google Analytics uses cookies to track page views, user behavior, and traffic sources. The information collected includes:
Pages you visit on our site
Time spent on each page
Your general geographic location
Device type and browser information
Learn more: How Google uses information from sites or apps that use our services
Marketing/Advertising Cookies
Purpose: Show you relevant advertisements on social media platforms
Providers: Facebook Pixel, Instagram analytics (Meta)
Duration: Up to 90 days
Can be disabled: Yes (see “Your Cookie Choices” below)
We use Facebook Pixel and Instagram tracking to:
Track conversions after you click on our social media advertisements
Create custom audiences for targeted advertising
Measure the effectiveness of our marketing campaigns
Show you relevant content about our services on Facebook and Instagram
The Meta Pixel collects information about your device, browser, and interactions with our website. This data is shared with Meta (Facebook/Instagram) and used according to Meta’s Privacy Policy.
Your Cookie Choices
You can manage your cookie preferences at any time:
Cookie Settings on Our Website: Click the “Cookie Preferences” link in our website footer to adjust your settings.
Browser Settings: Most browsers allow you to block or delete cookies through your settings. Note that disabling cookies may affect website functionality.
Google Analytics Opt-Out: Install the Google Analytics Opt-out Browser Add-on.
Facebook Advertising Opt-Out: Adjust your preferences at Facebook Ad Settings or use the Digital Advertising Alliance opt-out tool.
Do Not Track: We currently do not respond to “Do Not Track” browser signals, but you can opt out using the methods above.
How We Share Your Information
We share your personal information only when necessary to provide our services or as required by law. We do not sell your personal information to third parties.
Service Providers and Vendors
To execute your event successfully, we share relevant information with:
Event Management Software: We use Total Party Planner (owned by Fullsteam Operations LLC, Auburn, Alabama) to manage event details, client information, and vendor coordination. Your data is stored securely on their servers. Total Party Planner Privacy Policy | Contact: compliance.pc43@fullsteam.com
Catering Partners: We share guest counts, dietary restrictions, and menu preferences with our catering partners to prepare appropriate meals for your event.
Venues: We share event details, guest counts, setup requirements, and contact information with event venues to coordinate logistics.
Other Vendors: We may share relevant information with florists, photographers, rental companies, entertainment providers, and other vendors you select for your event.
Payment Processors: We use secure third-party payment processors to handle credit card transactions. We do not store your complete credit card information on our systems.
Website Hosting: Our website is hosted by Squarespace, which processes data according to Squarespace’s Privacy Policy.
Legal Requirements
We may disclose your information if required by law, legal process, court order, or government request, or to:
Enforce our Terms of Service or other agreements
Protect the rights, property, or safety of SaltBlock Hospitality, our clients, or others
Prevent fraud or security threats
Comply with applicable laws and regulations
Business Transfers
If SaltBlock Hospitality is involved in a merger, acquisition, or sale of assets, your personal information may be transferred as part of that transaction. We will notify you via email or prominent notice on our website before your information is transferred and becomes subject to a different privacy policy.
With Your Consent
We may share your information with third parties when you explicitly consent or direct us to do so.
Data Security
We take reasonable and appropriate measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction.
Security Measures We Use
Technical Safeguards:
Secure Socket Layer (SSL) encryption for data transmission
Encrypted storage of sensitive information
Secure servers with access controls and monitoring
Regular security assessments and updates
Administrative Safeguards:
Access to personal information limited to authorized personnel only
Staff training on data privacy and security practices
Vendor security reviews and contractual obligations
Regular review of security policies and procedures
Physical Safeguards:
Secure facilities with restricted access
Secure disposal of physical documents containing personal information
Data Breach Notification
In accordance with the Florida Information Protection Act (FIPA), if we experience a data breach affecting your personal information, we will notify you within 30 days of discovering the breach. Notification will be sent via email to the address on file or through other reasonable means.
Important Security Note
While we implement strong security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your information.
Data Retention
We retain your personal information only as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law.
Retention Periods
Client Information: We retain event planning details and contact information for 12 months after your event to provide post-event support and enable future bookings.
Dietary and Health Information: We delete dietary restrictions and allergy information within 30 days after your event concludes.
Financial Records: We retain invoices, payment records, and related financial information for 7 years to comply with tax and accounting requirements.
Marketing Data: If you subscribe to our marketing emails, we retain your email address and preferences until you unsubscribe or request deletion.
Website Analytics: Google Analytics data is automatically deleted after 26 months.
Deletion of Your Information
You may request deletion of your personal information at any time by contacting us (see “Your Privacy Rights” section below). Upon receiving a verified deletion request, we will delete your information from our active systems and instruct our vendors to do the same, except where retention is required by law or legitimate business purposes (such as resolving disputes or enforcing agreements).
Your Privacy Rights
You have the following rights regarding your personal information:
Right to Know and Access
You can request to know what personal information we have collected about you and receive a copy of that information. We will respond to verified requests within 45 days.
Right to Correction
If any personal information we hold about you is inaccurate or incomplete, you have the right to request that we correct it. We will make reasonable efforts to update your information promptly.
Right to Deletion
You can request that we delete your personal information, subject to certain exceptions (such as legal obligations or completing transactions you requested). We will delete your information from our systems and direct our vendors to do the same.
Right to Opt-Out
You can opt out of:
Marketing Communications: Click “unsubscribe” in any email or contact us directly
Data Sharing for Marketing: Request that we not share your information with third-party marketing partners
Targeted Advertising: Use Facebook Ad Settings and Google ad personalization controls
Right to Non-Discrimination
We will not discriminate against you for exercising any of your privacy rights. You will receive the same quality of service regardless of whether you exercise your rights.
How to Exercise Your Rights
To exercise any of these rights, contact us at:
Email: privacy@saltblockhospitality.com
Phone: 877 793 7526
Mail: SaltBlock Hospitality, 8414 Camden St, Tampa, FL 33614
We may ask you to verify your identity before processing your request to protect your personal information from unauthorized access.
Florida Residents
Under the Florida Information Protection Act (FIPA), you have the right to be notified of data breaches involving your personal information within 30 days.
California Residents
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what categories of personal information we collect and the right to opt-out of the “sale” of personal information. We do not sell personal information.
European Union/EEA Residents
If you are located in the European Union or European Economic Area, you have additional rights under the General Data Protection Regulation (GDPR), including the right to object to processing, the right to data portability, and the right to lodge a complaint with your supervisory authority.
Children’s Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately, and we will delete such information from our systems.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or for other operational reasons.
How We Notify You of Changes:
We will update the “Last Updated” date at the top of this policy
For material changes, we will notify you via email (to the address on file) or through a prominent notice on our website
Changes become effective immediately upon posting unless otherwise specified
Reviewing Changes: We encourage you to review this Privacy Policy periodically. Your continued use of our services after changes are posted constitutes your acceptance of the updated policy.
Version History: This is version A.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
SaltBlock Hospitality
Privacy Contact:
Email: privacy@saltblockhospitality.com
Phone: 877 793 7526
Mailing Address: 8414 Camden St, Tampa, FL 33614
Response Time: We will respond to your inquiry within 5 business days and will resolve your request within 45 days.
Acknowledgment: By using our website or services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.